Boarded-up windows and closing down sales have become common features on high streets up and down the UK, as consumers continue to tighten their purse strings. But not all retailers are mired in the gloom. Online spectacle retailer Glasses Direct continues to grow, and it credits its success to a commitment to offering value for money and high levels of customer service – ­ both of which are dependent on the creativity of its in-house IT team.

“Despite the recession, business is good. Glasses are not a luxury and with some high street stores giving quotes of about £200 for a pair of glasses, many customers come to us for value,” says Matthew Pontefract, chief technical officer at Glasses Direct. “Each product is bespoke and we use technology to ensure that it is what the customer wants. Uptake rates only increase if we provide the exact glasses and lenses in the first place.”

Pontefract says that sales targets are being maintained and year-on-year growth is “in the high tens of per cent,” but this success is founded on a clear-sighted e-commerce strategy, which focuses on what needs to be done in-house and what can be outsourced.

“I have an in-house team of eight people and we look at where we should be doing work and where we should be outsourcing to give a client the best experience,” says Pontefract.

A dedicated team of opticians check prescriptions and is available to discuss customers’ needs, while technology works to enhance the buying process. An order system automatically flags up any potential problem early on so it can be dealt with promptly and double-checked by a Glasses Direct optician.

Glasses Direct is also acutely aware of the need to streamline operations, and has embraced IT outsourcing through a hosting partnership with NTT Europe Online. The deal allows the firm to keep costs of maintaining its web presence down, while ensuring site availability and scalability as it grows.

“Five years ago, we had a smaller hosting partner on one box, typical of a startup business. We needed to move to a solid hosting platform, which could grow with the company and allow us to expand into other countries. NTT Europe Online provides us with reliable hosting that can scale up,” says Pontefract.

Hosting deal to support global expansion

That scalability will be tested further as the company expands operations into Europe and the US. “When we expand outside the UK, we don’t want different hosts in many datacentres, so we need a content delivery network we can switch on easily. NTT Europe Online has dedicated fibre around the world so we do not have to deploy physical hardware all over the place, which would be expensive and inefficient,” says Pontefract.

The UK operation will act as a blueprint, but e-commerce in new territories must comply with local regulations.

“We sell a medical product and will have to go through each country’s legal and local issues regarding dispensing. It will not be a simple cookie-cutter process,” says Pontefract.

In the longer term, expansion could also include a shift to cloud computing services, says Pontefract, as it may be suitable for a business with geographically dispersed users.

“Running our site primarily in the cloud could be a viable option provided cost, management and security constraints could all be satisfied, but we would certainly also have some fixed infrastructure,” he says.

While Glasses Direct is committed to providing high levels of customer service, competing online inevitably creates pressure to keep costs low. That, in turn, has persuaded Pontefract of the benefits of open-source technology: the firm’s e-commerce platform runs on Solaris, web pages are written in the PHP scripting language which works with a MySQL database, and its web server is Apache.

But for Pontefract, the most important benefit of open source is the support.

“You can have service-level agreements (SLAs) with a software vendor with spe cified response times, but you have to pay for it. If there is an open-source problem, I can Google it and in half an hour the problem is solved,” he says.

Keeping costs down where possible by outsourcing and using open-source technology leaves the internal IT team to concentrate on where it can add value, he says.

“E-commerce technology is very commoditised. My team focuses on where it can make a difference to the user, which increases the conversion rate from browsing to sales. We also create tools for the business internally as they are our clients as well,” says Pontefract.

The site has a “virtual mirror” where potential customers can upload a photo of themselves and “try on” different glasses to help buying decisions and the tool has gone through several versions to improve usability.

“Each product is bespoke so it takes time, but we try to make the buying process as painless as possible. We tweak the site to improve the user experience and increase sales by putting together a package that makes sense,” says Pontefract.